If a good spring cleaning puts energy back into your step, try applying it at work, too. When times are busy we all tend to let things like filing, organization and other non-urgent tasks go. Inefficiencies may also have crept into your recruiting process while you focused on meeting emergency deadlines. Now, while the urge to purge is strongest, make time to straighten up – your recruiting results will be better for it.
Here are six de-cluttering steps that will free up your time for more value-driven tasks:
- Let go of extra work in your recruiting process. Start your spring clean by looking closely at every step in your recruiting process. What tasks could legitimately be skipped? What activities could be completed more efficiently? Is there any work that no longer aligns with your team’s objectives? Sometimes all it takes is a step back from your process to more clearly see where you can save time, especially if your department has undergone a lot of change in recent weeks or months.
- Clean up your candidate database. Review your pipeline for candidates who are no longer contenders, perhaps because they are not a good fit or they’ve said they are not interested, and take them out of your system. Do the same with duplicate records. Add in any updated contact information you’ve recently received. If your database has become too large to clean, it may be time to create a more formalized process for tagging and organizing incoming candidate records. Set up the process with your team, then consider using an intern or freelancer to help get your database back into shape.
- Automate interview scheduling. Most recruiters find that when they break down their average day at work, much of their time is spent on scheduling candidates and the initial phone screens. You can reclaim hours in your week by using the automated scheduling function in a purpose-built video interviewing platform. The on-demand video interview capability in this type of software is also a highly time-efficient way to complete initial screenings without missing out on the nuances of each candidate.
- Refresh your social presence. Ideally you update your social accounts on a regular basis. If you’ve fallen behind though, use a spring cleaning session to update your profiles/bios, and unfollow/unfriend contacts who are no longer a good fit with your organization. Take this opportunity to add new contacts, too.
- Update job descriptions. According to Allegis Group research, eight in ten candidates surveyed believe that a well-written, informative job description is important, yet only 36% feel employers actually provide high-quality job descriptions. Take time to update your descriptions so that you stay ahead of the game by attracting candidates who are a good fit for the role.
- Organize your work space. Allocate 30 minutes to put files away, delete unneeded emails, and restock your desk supplies. When you organize your work space, you can concentrate better on work and save yourself the time and frustration of searching for misplaced items.
Once you’ve completed your tidy-up, hopefully you’ll have more time to spend on strategic recruiting activities. In the coming weeks, if you find spring cleaning has made a difference, then set aside a few hours each quarter to do the same – there’s no reason to wait for spring to de-clutter your time.